Vacancy: Senior Administrator in Tanzania with The Henry M. Jackson Foundation

Organization(s): The Henry M. Jackson Foundation
Country/Region: Tanzania
Apply by: 29 October 2009
Reference No: 203787

The Henry M. Jackson Foundation (HJF) is seeking a Senior Administrator to support the Walter Reed Project Tanzania (WRP). HJF provides administrative and management support to WRP.

The incumbent will be located in Mbeya, Tanzania and will be responsible for support to the WRP HIV program leadership and oversight of and support to the existing WRP HIV administrative staff including, but not limited to, accounting, procurement, contracting, and human resources/personnel. The incumbent will also serve as the point of contact and direct link between the WRP HIV program administrative staff and the United States Military HIV Research Program (USMHRP) to include the Henry M. Jackson Foundation HQ budgeting/accounting, contracts, and personnel oversight entities. This includes coordinating administrative activities related to USMHRP's PEPFAR (President's Emergency Plan for AIDS Relief) activities, monitoring of HIV research activities in Mbeya and other mission activities the HIV program is tasked to execute.

The U.S. Military HIV Research Program (MHRP), supported by the Henry M. Jackson Foundation for the Advancement of Military Medicine (HJF), plays a vital role in Tanzania through it is vaccine development efforts and is a key contributor to PEPFAR in Tanzania. This internationally recognized program is seeking to fill a dynamic position administrator position in Tanzania to help manage MHRP's efforts. The Finance and Administrative Officer position is through HJF.

The incumbent will work to support the Tanzania HIV program leadership in Dar es Salaam and Mbeya (e.g. Country Director, Medical Director, and Administrative Directors) in the day-to-day administration of a large and diverse HIV program covering primarily HIV care and treatment activities but HIV research as well. Activities may include, but are not limited to, senior review and approval where appropriate of procurement and contracting activities and documents; coordinating and responding to requests from overarching authorities (i.e. USMHRP). In addition, the incumbent will provide oversight and support to existing administrative staff. Such activities may include but are not limited to performance review of staff involved in procurement activities, contracts, and preparing accounting reports. The incumbent will also work to oversee PEPFAR partners through contracts and other formal agreements for the purpose of conducting/executing HIV care and treatment activities.

1. Provide support to the HIV Program leadership (i.e. in the day-to-day administrative activities and operations.
2. Provide administrative oversight and support to the core administrative components and staff including, but not limited to, budgeting/finance, procurement, contracting, accounting, and human resources.
3. Serve as one of two senior level administrative positions (along with the Director for Administration) overseeing HJF Medical Research International in Tanzania, the local entity through which HJF operates.
4. Provide liaison and other support to the HIV research program in all aspects of executing clinical research under the auspices of USMHRP and MMRP.
5. Provide administrative support to the PEPFAR program in all aspects of partner services, ensuring communication and coordination of activities with the State Department, other USG agencies at the US Embassy.
6. The incumbent will be responsible for assessing current and future administrative staffing and training needs, recommending proposals to insure adequate staffing levels and staff training.
7. Ensure United States and Tanzania Governments policies and regulations are followed.
8. Review and amend or design and develop Standard Operating Procedures (SOPs) where appropriate for administrative activities.
9. Review current staffing levels with regard to appropriateness to support HIV program activities, evaluate competitiveness in employment packages, and provide support to staff recruitment efforts.
10. Directs, coordinates, and conducts personnel actions and furnishes guidance and assistance as needed.
11. Oversee execution of agreements, contracts and legal issues with the assistance of the USMHRP Director of Finance, Tanzanian lawyers and HJF HQ legal department as deemed necessary
12. Provide senior oversight and accountability where appropriate for HIV program financial, procurement, and contracting activities particularly supporting HJF MRI requirements.
13. Reports to USMHRP and USG leadership on behalf of the HIV Program Director and Deputy Directors as necessary and appropriate for program operations.
14. Provides collaborative assistance to other program personnel and research scientists that require the incumbent's expertise.
15. Maintains a safe work environment with appropriate training of other personnel.
16. Supports a productive team environment.
17. Completes other projects as needed.

Required Knowledge, Skills, and Abilities:
• Administrative program management experience and training, preferably in international settings
• Knowledge of applicable procurement, contracting, and administrative policies and techniques
• An ability to communicate effectively to include excellent verbal, written and interpersonal skills;
• Ability to independently troubleshoot administrative tasks and challenges
• Work as a leader and part of a team in a remote setting such as Mbeya, Tanzania

Minimum Education/Training Requirements: Bachelors Degree (Advanced degree preferred) in business administration, economics or finance. Experience may be substituted for education, if appropriate.

Minimum Experience: 5-10 years related administration, with experience in an international setting being preferable; research or medical facility experience a plus.

Physical Capabilities: Incumbent will be expected to relocate to Mbeya, Tanzania and travel to Dar es Salaam as well as Rockville, Maryland (USA) on occasion as necessary to perform job duties

Supervisory Responsibilities/Controls: Incumbent will work under the direct supervision of the USG HIV Program Leadership (Director) as well as the USMHRP Directors having oversight of the HIV Program.

Work Environment: may require occasionally working evenings

Please apply online at Click "Advanced Search" and in the Job Opening ID box enter number 203787.  
OR fax your resume to 240-314-7334. Please specify title and job number on fax.

HJF is a nonprofit medical research organization that provides support services to the military medical community and offers a competitive salary and generous benefits package. AA/EEO

For a comprehensive list of our benefits, please visit:

HJF administers innovative medical research, supports education and training, and facilitates collaborations between the military and private medical communities. We provide comprehensive management and scientific services for more than 1,000 basic, clinical and applied research projects conducted around the globe. We also support continuing medical education programs for more than 160 military medical research and treatment facilities, and military medical organizations.