Programme Assistant, (GS6), For Tanzanian nationals only

Job no: 496862
Work type: Fixed Term Staff
Location: Tanzania,United Republic
Categories: Support: Programme

If you are a committed, creative professional and are passionate about making a lasting difference for children, the world's leading children's rights organization would like to hear from you.
For 70 years, UNICEF has been working on the ground in 190 countries and territories to promote children's survival, protection and development. The world's largest provider of vaccines for developing countries, UNICEF supports child health and nutrition, good water and sanitation, quality basic education for all boys and girls, and the protection of children from violence, exploitation, and AIDS. UNICEF is funded entirely by the voluntary contributions of individuals, businesses, foundations and governments
Purpose of the Position
Under the supervision and guidance of the Child Protection Specialist, - UNICEF Tanzania, the incumbent supports the implementation , monitoring and reporting as per the Child Justice Work Plan signed between partners and UNICEF.
Key Expected Results
  • Provided Admistrative support to project officer with up to date monthly work plans and travel plans in timely manner and facilitated project implementation.
  • Provided the project teams with required all logistical support for implementation including timely availability of transportation for field work.
  • Availed the supplies required by the different project components plus other contracting services as required.
  • Provide all documentation required for implementation of project activities based on direct payment modalities and up to date filling system in place.
  • Provided timely direct cash payment to project stakeholder are required in field during implementation of the project.
  • Process and ensure timely payment of contractors, consultants and other third party stakeholders.
  • Funds for the project implementation is available and accessibly as required and safely kept with proper accounting records.
  • Participate in regular project implementation and monitoring visit to end-users.
  • Documented lessons learnt for project implementation especially on direct payment modalities for improved services delivery and replication to other projects.
  • Complied project narrative and financial reports on monthly ,quarterly ,bi-annual and annual reports
Key Accountabilities and Duties & Tasks
  • Take overall responsibility for provision of all admistrative support required by the project officers implementing child Justice project ( including consolidating work and travel plans, drafting Travel authorization request for approval and security clearance)
  • Take responsibility for the organization of the logistics required for project implementation (including LTA for transportation request and payments ),
  • Follow up on procurement of supplies as well as other services to be provide by the project.
  • Collect all required documentations for effective direct payment modalities transactions for the Programme and maintains up to date records and filing systems.
  • Process all direct payment to partners (e.g. Participants DSA during of training sessions in field …)
  • Take financial responsibilities and accountabilities over project finances including custody of petty cash for the project.
  • Draft and finalize letters, note for the records and memos and other correspondences to government and other IPs and also to UNICEF country Office in Dar es Salaam.
  • Participate in regular field visits to monitor progress over implementation of activities as per the AWP.
  • Undertakes project data collection and documentation of lessons learnt for informing the project on best practices for replication.
  • Contributes to project reporting on monthly, quarterly, bi-annual and annual reporting of project results in UNICEF.
Qualifications of Successful Candidate
  • Completion of secondary Education preferably supplemented with University courses in accounting, procurement and logistic or other relevant field in the area of project management.
  • A minimum of Six years of professional work experience at regional level or organizational level including experience in supporting the justice sector organs.
  • Be highly motivated, organized and task-oriented person, someone with good knowledge of Vision and UNICEF Policies and Procedures including HACT and FACE shall be added advantage.
  • Drive for results, ability to work under pressure with short deadlines
  • Ability to multi-task
  • Good project management skills.
  • Good negotiating and communication skills
  • Experience and knowledge of UN system or NGO's
  • Good interpersonal communication skills.
  • Proven ability to work in team.
  • Knowledge of basic computer skills;
  • Good ability to work in multicultural environment;
  • Fluency in English and in the local language of the duty station required.
Competencies of Successful Candidate
Core Values
  • Commitment
  • Diversity and Inclusion
  • Integrity
Core competencies
  • Communication
  • Working with People
  • Drive for Results
Functional Competencies
  • Analyzing
  • Applying technical expertise
  • Planning and organizing
  • Following Instructions and Procedures
UNICEF is committed to diversity and inclusion within its workforce, and encourages qualified Tanzanian female and male candidates to apply online.
Application close: August 05, 2016 E. Africa Standard Time
Advertised: 20 Jul 2016 E. Africa Standard Time
Applications close: 05 Aug 2016 E. Africa Standard Time