Job: Project Manager - Tanzania at Istituto Oikos

Closing date: 12 Feb 2018

POSITION: Project Manager

COUNTRY: Tanzania

PROJECT: “Greater Kilimanjaro initiatives to enhance community participation in

sustainable conservation of the trans frontier ecosystem and wildlife” - Project funded by EuropeAid

DUTY STATION: Arusha (Tanzania) with field missions in project area (Greater Kilimanjaro Ecosystem: in Tanzania includes the Enduimet Wildlife Management Area; in Kenya the Olgulului-Ololarashi Group Ranch (OOGR) and 4 conservancies to the Tanzania border).

DURATION OF THE CONTRACT: 12 months (renewable for others 2 years)

STARTING DATE: March 1st 2018

General duties: The Project Manager will be in charge of the planning, implementation, monitoring and supervision of all project activities in conformity with the project document and the donor’s procedures. The PM will work under the supervision of the Project Coordinator (main applicant) and in coordination with the Project Manager of the activities carried out in Kenya, contracted by the African Conservation Center (project co-applicant).

Key responsibilities

1) Management and coordination of the project’s staff allocated to the project’s implementation.

Particularly, in coordination with Oikos Country Administrator the PM will:

· develop the Terms of Reference for the project personnel;

· carry out the candidates’ selection;

· prepare local contracts;

· supervise staff field’s work, monthly timesheets and reports.

2) Prepare the needed Memorandum of Understanding (MoU) between Oikos, the local authorities and key stakeholders for the implementation of the Action in Tanzania and ensure that all the relevant MoUs are in place in the Kenyan section.

3) Coordinate project activities with the co-applicant, relevant actors (local authorities at Regional, District, Wards and village level) and significant project stakeholders.

4) Provide technical support for project activities, among others:

· land use and mapping with a focus on viable wildlife corridors;

· human wildlife conflict mitigation measures;

· community based wildlife tourism;

· facilitate roundtables and workshops among project stakeholders in both countries.

5) Support the design of the Monitoring & Evaluation Plan according to the Logical Framework of the Project; in particular, identify project indicators to monitor the impact of project activities and results and organize the baseline data collection.

6) Prepare a visibility and communication plan, following the donor’s procedures and under the supervision of Istituto Oikos’ visibility & communication team.

7) Organize and coordinate the missions of international experts, local consultants and EU officers.

8) Manage, in collaboration with the Country Administrator, the project financial resources in compliance with Oikos’ internal procedures and donor’s procedures.

In particular support the following:

· monthly control of the budget and of the expenditures incurred;

· verification of the monthly financial reports to be shared with Oikos’ financial departments;

· preparation of the budget requests;

· if needed, prepare donor’s budget amendments and no-cost extensions supporting documents.

9) Compile the following reports:

· A monthly technical report (based on the reports of the technical staff) to be submitted to Istituto Oikos HQ according to Oikos procedures and formats.

· An annual technical report as per donor’s procedure, in collaboration with the Project Coordinator, to be submitted to Istituto Oikos HQ for preliminary approval. The PM will also support the preparation of an annual financial report in collaboration with Oikos Country Administrator.

· A Result Oriented Monitoring (ROM) report to be submitted according to the donor’s requirements.

· Any other report and supporting document that might be required.

  • Master’s Degree in Science (Wildlife Biology, Environmental Sciences, Ecology, Agronomy, Forestry or related)
  • At least 6 years of experience in the field of rural development and international cooperation projects. Strong experience in African context with EU funded projects will be considered an added value.
  • Capacity to plan, implement and monitor field activities.
  • Strong experience in working in consortia of partners and committed to teamwork.
  • Effective communication, motivating leadership and interpersonal skills.
  • Very good reporting writing skills and computer literacy.
  • Sound knowledge of EU procedures (management of the financial resources, monitoring & evaluation, visibility activities, reporting).
  • Excellent command of spoken and written English language.
  • The knowledge of Ki-Swahili will be considered an added value.

DEADLINE FOR SUBMISSION: February the 12th, 2018

HOW TO APPLY: Interested candidates should send their CV, a letter of motivation and the details of 3 people for professional references to [email protected], indicating Vacancy Notice PM/TZ/2018 in the subject line.

Only short listed candidates will be contacted.