Job: ERP Finance/Grants Project Specialist

Organization: Danish Refugee Council
Closing date: 20 Feb 2018


DRC East Africa & Yemen (EAY) is a dynamic regional programme within the Danish Refugee Council. Initial humanitarian aid activities in the region were launched in Somaliland in 1997, and later, in 2005, a regional office was established in Nairobi as a coordination hub for the region, which today includes the countries of Kenya, Somalia, Ethiopia, Uganda, Tanzania, Djibouti and Yemen. DRC EAY regional office guides and oversees regional programming within key sectors such as protection, food security, WASH, shelter, CCCM, livelihood and resilience. The DRC/DDG strategic planning and work is framed around three key platforms; emergency response, root causes and durable solutions. The DRC regional office is hosting several secretariats including the Regional Mixed Migration Secretariat (RMMS), the Regional Durable Solutions Secretariat (ReDSS) and the Inter Agency Working Group (IAWG). Danish Demining Group (DDG) is an integrated part of DRC EAY, working with conflict analysis and resolutions, small arms reduction and humanitarian mine action, among other key activities. Today, more than 1200 employees work within the DRC EAY region, of which the vast majority is national staff.


DRC has set up an ERP programme, which will implement a global IT solution covering Finance, Grants Management, HR and, Supply Chain. The Project Team of the ERP Finance and Grants Management Project consists of one Project Manager, eight Project Consultants and one Student Assistant. The program is expected to run until 2019

The ERP Finance/Grants Project Specialist will be the technical manager from HQ in charge with Grants Budgeting, Master Budget and Grants Reporting modules. The Project officer within Grants Budgeting and Reporting will work full time on the project. The purpose of the role is to ensure the design, configuration, testing and training of one or more business processes in the new ERP system under the guidance provided by the technical manager. The business processes in scope for this position will be Grants Budgeting, Master Budget and Grants Reporting.

Design the Grants Budgeting, Master Budget and Grants Reporting functionalities in the future ERP system together with the assigned stakeholders (technical manager, vendor, working group, other users)
Work with the key stakeholders at DRC and the selected ERP vendor to configure the system
Run different type of tests: prepare and run test cases, organize logistics for testing sessions with other testers, support on-demand the other testers, collect feedback from other testers, prepare reports or submit feedback on testing sessions, follow-up on errors fixing
Develop chapters of ERP user manual and the training package the Grants Budgeting, Master Budget and Grants Reporting modules
Contribute to data migration: identify relevant categories of data to be migrated, define data cleansing and migration strategy, prepare and test data mapping tools, perform data migration activities as assigned through the strategy
Contribute to the definition of reporting needs, master data and reference data
All consultants are also expected to perform certain project support functions and other tasks as needed.

About you

To be successful in this role we expect you to have at least 3 years of experience working with and/or developing core processes in relation to institutional donor funded projects in a NGO or similar organization.

In this position, you are expected to demonstrate each of DRC’ five core competencies:
  • Striving for excellence: You focus on reaching results through the country team both to position DRC and ensure excellence in all deliverables.
  • Collaborating: You lead initiatives at country operation level by involving relevant parties and encouraging feedback.
  • Taking the lead: You take ownership and initiative while aiming for innovation.
  • Communicating: You listen to beneficiaries, staff and other stakeholders; and you communicate concisely and persuasively
  • Demonstrating integrity: You act in line with DRC’s vision and values and set a very clear standard for your country team members.
Moreover, we also expect the following:


Essential qualifications:
  • At least a bachelor degree in social science, economics or similar field
  • Previous work experience in finance and budgeting with Danish Refugee Council.
  • Extensive knowledge of master budget, grants budgeting and grants reporting
  • Full proficiency in oral and written English
  • Strong communication skills and team player attitude
  • Systematic, well organized, details oriented and with self-driven personality previous experience in setting up systems in a new country program is an asset.
  • Proven ability to manage large varied workloads and deal constructively with stress and periods with long hours.
  • Excellent interpersonal skills & demonstrated ability to establish effective working relations between programs & support
  • Experience in developing guidelines and workflow processes
  • Experience from other IT systems implementation
  • Internal candidates and candidates with DRC experience are encouraged to apply

Availability: As soon as possible

Duty station: TBC

Duration: Until August 2018 subject to availability of funds

Contract: Salary, benefits and other conditions are offered in accordance with DRC’s Terms of Employment for National Staff.


DRC has a Humanitarian Accountability Framework, outlining its global accountability commitments. All staff are required to contribute to the achievement of this framework.

How to apply:

Qualified candidates are invited to access the full job description and the requirements for this position under vacancies at Please submit applications online using this link by 20th February 2018

If you have questions or are facing problems with the online application process, please contact [email protected]